Records365 is the government archive organization’s perfect solution for its desire to be rigorously compliant with records management legislation. Compliance with Records Management Legislation Records365 then manages the content without being intrusive to the end user and applying records control in the background. SharePoint provides the organization with the ability to create structured sites in which to capture, manage, and surface corporate information. As an added value, as the organization matures with their use of Office 365, Records365 will be able to centrally manage additional workloads such as Microsoft Teams, Groups, Exchange, and more. Because the government archive organization has done great work in maintaining their existing file plan, the migration to SharePoint will make use of the existing work done in their Objective environment. The first stage of delivery involved migration from Objective to SharePoint Online through the RecordPoint delivered Compliant Migration as a Service (CMaaS). It is great to work with a vendor that can deliver a compliant lift and shift migration, and after that save us 60% annually for a modern EDRMS solution” -Project Sponsor Strategy Compliant migration from Objective to SharePoint “RecordPoint was the only provider that met all of our criteria. It was also important to do this at a price point that did not go over the 3-year maintenance cost of their legacy EDRMS solution. Modernization was an essential consideration for the government archive organization. Improved end-user experience, ensuring user adoption and productivity efficiency.Cloud-based deployment in line with Government Digital Service (GDS) best practice and the organization’s IT Strategy.Compliance with Records Management Legislation.Compliant migration from Objective to SharePoint.They are also questioning the value of existing EDRM implementations, and are exploring new ways to improve control, productivity, and cost savings.įour main requirements were identified for the solution: ChallengeĪcross the public sector, organizations are looking to improve how they collaborate in teams and across the enterprise. The organization also decided they would like to utilize RecordPoint Records365 to extends the capabilities of Office 365 to meet their advanced records management requirements. There was a preference within the organization to use existing Microsoft enterprise agreement licensing and convert to Office 365 licenses. Their role is to collect and secure the future of the government record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible to the public. They hold official records and are custodians of nationally significant documents. This government archive organization is an official archive and publisher for their government.